Informatics, TU Vienna

ProWriting 2019: Effective Research Proposal Writing for National Public Funding


The creation of a research grant application is a challenging and time-consuming task. Due to limited funding budgets, the acceptance rates are often below 30% and the grant proposal typically competes with many other project submissions. Moreover, a vast number of funding programs differing in very specific criteria and rules do exist. Strategic goal of this course is to improve the capabilities and chances of (young) researchers at the Faculty for Informatics to receive national competitive public funding.

    Information event:

    January 29, 2019, at 10:00 - 12:00 in Kontaktraum EI (Campus Gusshaus), Gusshausstrasse 27-29, 6th floor


ProWriting 2019: Effective Research Proposal Writing for National Public Funding: Write up Your Research Ideas


Key Data

195.109 VU, 3 ECTS, English, link to TISS webpage will soon be published here.

The Vienna PhD school of Informatics, the Faculty of Mechanical and Industrial Engineering, and the Research and Transfer Support offer this course to promote skills complementary to the largely technical education within the area courses. In general, this course is not eligible as an area course within the 18 ECTS budget defined in the PhD curriculum of Computer Science, but goes on top of that budget.

Key Dates and Program

    • Information event: January 29, 2019, at 10:00 - 12:00 in Kontaktraum EI (Campus Gusshaus), Gusshausstrasse 27-29, 6th floor
  • Deadline for submission of application (see details on the submission process below):
    March 1, 23:59 CET

  • Acceptance notification on March 6

  • Self Study (including exercises) preparing Presence Day 1:  start in a kick-off meeting on March 11, room AS0330, Resselgasse 3, staircase 2, 3rd floor

Focus on project environment, national funding programmes, parts of proposal

    • Presence Days 1: April 1 & 2, 09:00 (s.t.) to 18:00, Getreidemarkt 9, 10th floor, room BA10A

      Overview, idea generation, and parts of a proposal

    • Self Study (including exercises) preparing Presence Day 2. Deadline for submissions of proposal for reviewing is May 13

      Focus on developing and reviewing research project proposals
      Deadline for reviews is May 22

    • Presence Day 2: May 27, 09:00 (s.t.) to 18:00, Getreidemarkt 9, 10th floor, room BA10A

      Review Processes, Analysis and Discussion of Review Feedback

    • Self Study (including exercises) preparing Presence Day 3

      Focus on analyzing feedback and improving proposals
      Prepare presentation for Presence Day 3

    • Presence Day 3: Jun 13, 09:00 (s.t.) to 18:00, Kontaktraum EI (Campus Gusshaus), Gusshausstrasse 27-29, 6th floor

      Hearing/jury meeting with research proposal presentations and feedback

Teaching Staff

Andreas Steininger, Director PhD School of Informatics

Stefan Biffl, CD-Laboratory Lead and Enabler / Informatics

Rene Hofmann, Scientific Coordinator Cooperative Doctoral School SIC! / Mechanical and Industrial Engineering

Philipp Thurner / Mechanical and Industrial Engineering

Elisabeth Schludermann, Research and Transfer Support

Astrid Stakne, Research and Transfer Support

Reviewers/jury members from the research areas of the Faculty for Informatics and the Faculty of Mechanical and Industrial Engineering
according to the topic areas of the course participants

External jury members with strong expertise in research proposal evaluation and mentoring

Target Participants:

PhD students with good knowledge on state of the art, junior post-docs, top senior master students

6 to 12 participants per course semester


Participants of this course are expected to have sufficient command of the state of the art to review and formulate novel research contributions to their field of research, such as PhD students at their proficiency exam (in the curriculum of Informatics).


The objective of this course is to impart to the participants foundational knowledge and capabilities for effectively translating their research ideas into strong research project proposals for attaining public funding. After completing this course the participants

  • can describe basic principles of research funding;
  • know an overview of major national public funding schemes;
  • understand the major parts of a research project proposal application; 
  • understand the reviewing process and the most common evaluation criteria;
  • can generate, visualize, and evaluate ideas for a research project proposal;
  • can express and focus their research ideas with an emphasis on novel aspects;
  • can write a good-quality research project proposal, either in basic or in applied research, depending on their research idea,
  • can analyze review and evaluation feedback by external jury members; and
  • can present their research project to a jury and analyze feedback from the hearing discussion.

These aspects of knowledge and capabilities ensure that participants are able to evaluate, develop, and present their future research project proposals.

Course enrollment (details will be outlined at the information event on Jan 29)
Deadline for submission of application: March 1, 23:59 CET

  • Fill in the application questionnaire at
    A read-only version of the questions can be found here; we recommend walking through the read-only version and preparing answers already before opening the actual questionnaire (to avoid time-out).

  • Motivation letter: Describe on one page (pdf) with one paragraph each on
    • your Funding Need

      your Proposal Idea

      your Knowledge of the State of the Art in the relevant scientific area

  • Provide a support letter from your mentor in your faculty at TU Wien (pdf):

    Your mentor should explain why s/he supports your taking part in the ProWriting 2019 course.

    Your mentor should confirm that you have sufficient knowledge of the State of the Art in the scientific field of your proposal idea.

  • Make a submission in EasyChair

    Author 1 should be the course participant

    Author 2 should be the mentor

    Title: working title of your idea

    Abstract: short description, according to questionnaire

    Keywords: research area/topics

  • Append the support letter from your mentor to your motivation letter and upload the combined pdf file as your submission to EasyChair. This finalizes your submission.

  • Selection of the participants will be made according to the information requested in the questionnaire.

  • There will be a waiting list of eligible candidates, who may take the seat of a participant who drops out in an early phase of the course.